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Thank You for Your Participation!

Below you will find the information to assist you in your planning for this event

Digital Summit Austin
June, 2020

Venue
Sheraton Austin Hotel at the Capitol
701 East 11th Street
Austin, Texas 78701

Projected Attendance
700+

Platinum & Gold LevelSilver LevelBronze Level
One 6’ draped table with 2 chairsOne 6’ draped table with 2 chairsOne 6’ draped table with 2 chairs
10’ linear space (width)8’ linear space (width)6’ linear space (width)
Exhibit depth is 6 to 10 feet *Exhibit depth is 6 to 8 feet *Exhibit depth is 6 to 8 feet *
Complimentary WiFiComplimentary WiFiComplimentary WiFi
Lunch on Day 2Lunch on Day 2Lunch on Day 2
Exhibit Location: Pre-functionExhibit Location: Pre-functionExhibit Location: Pre-function

* All sponsor table locations and spacing will be confirmed during setup.

Please note:

  • To expedite your set-up, please let your Account Manager know if you do not want to the 6’ table, linen, and chairs included with your exhibit space.
  • To maintain consistency for all sponsors and the audience experience, custom booth carpet/special floor covering in sponsor exhibit space is prohibited.
  • Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, advance order is required (see Optional Services section below).
  • Wall hangings are not permitted by the venue.
  • All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
  • All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours
  • The use of drones, fog machines, helium balloons, glitter, large virtual reality displays, mascots, costumes, audio/sound, megaphones and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area
  • Digital Summit staff will be available to assist with complimentary box storage during the event.

Setup Times

  • Day 0 ­ Monday, June 3 | 3:00pm ­ 5:00pm
  • Day 1 ­ Tuesday, June 4 | 7:30am ­ 11:30am

Sponsor set-up should be complete and fully staffed by 11:30 am on Day 1 Approximately 300 attendees will be onsite for the Pre-Conference from 8:30 am to Noon. Exhibit staffing during this time is optional.

Teardown Times

  • Day 2 ­ Wednesday, June 5 | 5:00pm ­ 6:30pm
  • Early breakdown will not be permitted.
  • Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.

It is recommended that items be hand-carried to the event, whenever possible. Below is the inbound and outbound shipping information as it pertains to Digital Summit Austin 2019.

Arrival Shipping:
Digital Summit has arranged for freight to ship to the venue for a fee. Please visit this link to arrange and pay for shipping.

  • Shipments should be scheduled to arrive between Thursday, May 30 and Monday, June 3.
  • Shipments arriving before Thursday, May 30 will be refused.
  • Hours are: 9:00 am – 4:00 pm Thursday – Monday (Closed on weekends and holidays)
  • Digital Summit and the Sheraton Austin Hotel do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage.
  • It is suggested that any event-critical items be hand carried by the sponsor.

Please label all packages:
Attention:  Insert your name here
Company Name – <Conference Name> Exhibitor
Sheraton Austin Hotel
701 East 11th Street
Austin, Texas 78701
(512) 404-6907
Box __ of ____ (number of total boxes)

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc. Be sure to clearly print Exhibiting company name on the outside of all packages.

  • Shipments that are properly labeled will be delivered to your table during set-up.

Outbound Shipping:
Reverse shipment must be scheduled directly with your courier for pickup from

Sheraton Austin Hotel
701 East 11th Street
Austin, Texas 78701
(512) 404-6907

  • Be sure to have each item labeled and ready to ship
  • The Digital Summit team will have some blank FedEx and packaging tape onsite for last minute needs. The Event Registration Desk is also available to print prepaid shipping labels until 3pm.

Monitor Rental

Digital Summit has a limited inventory of TV monitors for rent on a first come, first served basis. Orders are required at least 10 days pre-show with your Account Manager.

  • Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor.
  • In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is discouraged.

Rental Prices:

  • $100  24″ monitor (table-top display)
  • $300  40″ monitor (floor-based stand mounted on 56″ post for horizontal or vertical display)
  • CrowdHost Productions will be happy to provide quotes for larger TV sizes upon request. Please let your Account Manager know.

Electrical

Electrical service is not provided with your exhibit space. To order an electrical drop for your sponsor table, please visit this link. Please enter the #1 for your booth number. Please send all forms to Talia Caparelli: tcaparelli@sheratonaustinhotel.com.

It is strongly recommended that you bring your own power strip and extension cord to avoid rental fees from the in-house electrical provider.  Electrical service is $45 and must be ordered by May 20.

Show Decorator

Digital Summit has contracted with Premiere Events to provide decorator services. Please click here to view the catalog. Please contact Chandler Mrlik at chandler@premiereeventsonline.com on or before May 20 to arrange and pay for your order.

 

Day 1: Tuesday, June 4

  • 1:15pm | Main Conference Attendee Arrivals
  • 5:15pm – 6:30pm | Opening Cocktail Reception

Day 2: Wednesday, June 5

  • 7:30am – 8:30am | Morning Coffee Networking
  • 10:30am – 11:00am | Morning Networking Break
  • 4:10pm – 5:10pm | Closing Cocktail Reception

Since Digital Summit is not a tradeshow, booth numbers do not apply. If you are filling out any order forms that ask for a booth number, simply leave it empty, or use XX if it’s a required field. Booth assignments will be made approximately 1 week prior to the show. When you arrive onsite, please locate the Digital Summit registration desk and a team member will direct you to your booth for setup.

  • The Digital Summit Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.
  • It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.

You’ve invested a lot to be a sponsor and the Digital Summit team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! Digital Summit optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:

  • Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
  • Come out from behind the table and invite the audience into your space.
  • Introduce yourself and engage the attendee about their business and organizational role.
  • Collect business cards, and/or scan badges – these are your golden leads! Each Digital Summit can yield hundreds of leads representing weeks of cold-calling.
  • Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
  • Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?

Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.

As a service to sponsors, Digital Summit has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact Swagchimp directly. Be sure to reference your Digital Summit sponsorship to receive special rates.

Please Note: Digital Summit does NOT work with any third party to coordinate hotels. You will be directed to a link to book your room directly at the event hotel. Sponsor contact information is not shared with a third party, nor should any of our event hotels be contacting you to book your rooms. Anyone who does so, is a scam.

Click here for Accommodations

  • Sponsors should be advised that Digital Summit does NOT work with any 3rd party vendors for ATTENDEE/ AUDIENCE LIST purchases. Any direct outreach received by your company for audience lists IS A SCAM and should be ignored.  Digital Summit takes attendee privacy very personally and will never rent, sell, distribute, broker attendee contact info. If contacted for these services, please alert your Account Manager and ignore the campaign. These dubious companies can only offer junk data. A simple online research and reviews will shine some light on their bogus practices. Buyer beware!!

 

  • Sponsors should be advised that Digital Summit does NOT work with any 3rd party vendors for HOTEL ROOM BLOCK services. Any direct outreach received by your company for hotel lodging assistance IS A SCAM and should be ignored.  Official hotel information for all Digital Summit events will always be found on the “Location” page of the website. Sponsors are welcome to use the official hotel room block or secure lodging on-own as needed.

Join us at Digital Summit Austin 2020